DONE BY ORAVIO · NOT ONE LINE OF CODE
how to get all invoices from gmail into one folder automatically for my accountant every month
Every month end I drive back to the studio on a Saturday just to dig invoices out of my email for the accountant.
My monthly invoices sorted in one folder, and I never go back to the studio
For a self-employed architect in her fifties who runs a small studio alone and spends most days on building sites
ORAVIOnow
The message that arrives on the first of the month
September invoices are ready. 17 received, 9 sent, all in the folder "Invoices – September 2026" on your studio computer. Laura already has it. One is missing: the electricity bill for the studio has not arrived yet. I will add it as soon as it does and tell Laura.
This arrives on its own. Nobody opened anything.
How it was before. At the end of each month she went back to the studio, opened every email, downloaded the invoices one by one, renamed them and emailed them to her accountant.
What they said, out loud
At the end of every month, take all the invoices from my email, put them in one folder on my studio computer and send it to Laura, my accountant.
What Oravio did, on its own
- Found every email from the month with an invoice attached, both the ones she received and the ones she sent.
- Saved each invoice on her studio computer and renamed it with the date, the name and the amount.
- Put them all in one folder called with the month and the year.
- Shared the folder with Laura, her accountant.
- Sent her a short message on her phone to say it was done, and what was missing.
How long it took: about ten minutes, while she was waiting for a delivery on a building site
Why a chat is not enough
A chat cannot open her email on the first of the month, save the invoices onto the computer in her studio and share them with Laura while she is on a building site across town.
Who else this same thing is for
- A plumber who works alone and keeps his receipts in the van
- A retired man who wants all his household bills in one place for his tax forms
- A young mum who sells handmade clothes online and has to send receipts to her accountant
- A hairdresser with a small salon who never has time for paperwork
Text drafted with the assistance of artificial intelligence
How this page came about
Nobody wrote it by hand. Oravio built it on its own.
- It looked for the sources and opened them one by one: the ones that do not answer never get in.
- It wrote the formulas and tried them on a worked example: if the maths does not add up, the page never goes out.
- It laid the page out and put it online all by itself, with nobody touching a key.
It is the same work it does for the people who use it: you say what you need in plain words, and it gets done while you are doing something else. A page like this one, on your own numbers, included.
And from here on, without you asking again
Every first of the month, it will collect the invoices, save them in a new folder on her studio computer, share it with Laura and send her one message. If an invoice is late, it will add it when it arrives.
This page is one thing out of hundreds. Oravio lives on your own server, on your computer, phone and tablet: it remembers for years, works at night and keeps doing your jobs while you do something else. It takes a minute to switch on.
You can ask Oravio
On the first of next month, your invoices will be sorted for you too
Oravio is an AI operating system: you say in plain words what you need and it actually does it — it answers your customers for you, keeps your books, checks every night and only calls you when it matters.
For example, you can write: «At the end of every month, take all the invoices from my email, put them in one folder on my studio computer and send it to Laura, my accountant.»
Sort my invoices too Free, no sign-up. You get me, not a form.